The key to getting the best results from your mailing campaign is to make sure your data is as accurate as possible.

Even the best mail piece, produced on high quality stock with high levels of personalisation, showcasing the most innovative and attractive product offering will not deliver the best results if your data is not up-to-date. Quite simply your message will not reach your targeted recipient.

As an ISO 27001 and Cyber Essentials certified business, your data is in our ultra-safe hands. Central Mailing Services are also accredited by the NHS to handle NHS data as well as the Ministry of Defence, many Government & Council offices and organisations such as BAE Systems trust Central Mailing Services. We are yet to fail an on-site audit!

With the latest software and hardware accompanied by a full suite of data management services, we’ll help maximise your ROI. From data capture to data cleansing, de-duplication, profiling, address validating, evaluating, mailsorting and segmenting, we can help.

In-House Data Management & Bureau Services

Our in-house Data Management & Bureau Team consists of over x15 highly skilled Data Processors & Programmer’s. We can handle all elements of data processing, cleansing and management. Our role is to prepare client data for mailing to ensure the highest levels of accuracy.

We can offer a free Data Health Check consisting of:

  • PDF reporting: identifying data improvements with clear itemised costs versus live financial savings
  • Identify & remove: duplicates deceased, Gone Away’s & movers
  • Update records using PAF Validation & opt-outs: MPS, TPS
  • Options to flag, extract & remove records
  • Detailed data profiling

The Benefits

By using good quality cleansing services from reputable providers such as Royal Mail & the National Deceased Register, a well cleansed and processed database will increase impact by correctly addressing the audience, as well as producing cost savings for unnecessary print, fulfilment, packaging and postage. The result: a positive impact on your ROI as well as the environment.

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Quick and Easy Data Cleansing

One of the great benefits of data cleansing with Central Mailing Services is speed. Using specialist software our in-house Bureau team can process as many as 400,000 records per hour, allowing for high-speed cleansing prior to mailing & virtually losing no time!

As a result, we can handle both high volume and last-minute mailings, ensuring your data will always be in great shape for your current and future campaign.

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Data Security and Certifications

At CMS we adhere to strict data policies. We are both ISO 27001: Information Management and certified by Cyber Essentials and the NHS Toolkit.

We have a number of measures in place to ensure data security both at rest and in transit:

  • All customer data is protected at rest with Bitlocker
  • Backups are protected with AES encryption
  • All of our data is stored in the UK
  • We have 2 secure server rooms with redundant hardware
  • Secure file transfer portal (dataxchange) and an SFTP server
  • Robust data destruction procedures

Data is processed to ISO 27001 and ISO 9001 standards.

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Data Management Made Easy

Our data management services provide a fast, easy and secure way of managing your data.

Whether it’s a spring clean of a single list or a deep cleanse of multiple data sets we can help you get the most out of your data. Get in touch today

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